OSU EMERITI ASSOCIATION COUNCIL MEETING MINUTES

August 29, 2016

COUNCIL MEMBERS PRESENT: Anne Matoy, Dennis Bertholf, Tana Rutan, Ron Elliott

COMMITTEE/CHAIRS/REPRESENTATIVES: Althea Wright, Bob Wettemann, Kay Keys, Clem Ward, Judy Lewis, Glade Presnal, Zane Quible, Sharon Nivens, Ed Arquitt

Barbara Miller Anne Matoy called the meeting to order at 1:30. She welcomed everyone back after a busy Summer.

Agenda: Anne emailed agenda out prior to the meeting. Agenda was approved.

Minutes: May 23, 2016 corrected minutes. Clem motioned to approve, second by Kay Keys.

Treasurer's Report: Ron Elliott shared the report with us and pointed out the timing is sometimes off with the meal expenses. Also at this time the OSU Foundation amounts are preliminary due to fiscal year changeover. Total spendable assets are $33,831.80. Althea made a motion to approve and Clem second and passed. Ron also mentioned our tax status has been revoked and he needs to file an ePostcard stating this non-profit organization has less than $50,000.00. Non-profits are required to file an ePostcard form annually.

Reports and Updates

Ed mentioned the new OLLI books have been mailed and it is time to sign up for classes. Classes are in Stillwater, Oklahoma City, Tulsa and Bartlesville.

September 27th The Mississippi River Trip will take off as planned.

Parking and getting into the building is getting more difficult for our elderly members. It was suggested we might have volunteers to pick up folks at their homes or have a shuttle bus pick them up at a parking lot and bring them in close to the building. Anne will talk to the Director of Parking to see if he can provide help with this situation.

Anne presented copies of our Event Schedule for September – December 2016. She asked that we look it over and make known any needed changes to the schedule. We do need to note the December meeting will be at Meditations.

September Dinner Meeting

September 12, will feature the Stillwater Community Singers with a Mexico Joe’s dinner. Clem shared a very detailed report of the past dinner meetings showing the cost categories and dinner ratings.

Updated Items

Dennis will work on a list of upcoming events for the Update. Zane mentioned the obituaries for Emeriti members are in the Update and on the Web Site. Anne will put parking information in the Update. We will have extra OLLI books and Updates on the tables at the September 12, dinner meeting. Also needing volunteers for Game Day Greeters should be in the Update.

Membership

Sharon Nivens reported 100 people retired from OSU this summer and Emeriti Association has 9 new members joining us this Fall.

Emeriti Banner

Judy Lewis has been working with Natalie Watkins on our new Banner. The Physical Plant can complete the project using the old frame. She went over the list of our activities that will be featured on the Banner with new pictures taken by Vickie Sturgeon.

Ambassadors

Judy spoke for Sharon Brown in her absence. Sharon needs some volunteers for Game Day Greeters. Judy passed a signup sheet for volunteers. Judy also asked for a few more volunteers for the Meet and Greet table at the dinner meetings.

Interest Groups and Travel - Upcoming Programs

9/21 Joe Haney: “Update on The Ranch Project”
10/19 Todd Thornton: “Protecting You and Yours by Assessing and Managing Risk in Your Senior Years”
11/16 Stan and Barbara Grogg: “Circumnavigating the Eastern Half of the U.S., The Great Loop”
1/18 Arlene Devers: “Tutoring for the Stillwater Literacy Council”

Scholarship

A Civil Engineering student has been selected to receive the scholarship. As soon as possible Anne will invite him to our dinner meeting so we can meet him. We would like to have a plaque made to hold the names of scholarship students. The plaque would be kept in our Emeriti Council meeting room. Judy will mention this to the Emeriti Suite Décor Committee.

University Appointments

Vacancies have been identified. Anne has contacted people and several will continue. Beulah will not continue. Barbara Miller will take Ken Bell’s place on the Faculty Council. Anne reminded us that our Job Descriptions are needed by the end of the year. She shared an example of a Position Description with us. (Emeriti Representatives on University/Faculty Committees.) Stating a list of responsibilities.

Faculty Council Reports

Faculty Council did not meet this Summer so not much to report. Anne did tell us OSU has a new Chief of Wellness Officer. New Vision and Dental providers are coming on for next year and this will affect some retirees. Also she mentioned OSU Tulsa is undergoing a restructuring process since they are limited on the classes they can offer there. Pam Fry will do more work over there and continue here at this campus as well. Barbara Miller brought up the “Diversity Committee” mentioning they do need volunteers on this one. The Chair of this committee contacted Anne telling her this will be a very active committee. Barbara also spoke about the new program “Introduction to Research.” Emeriti members may need to participate in this program.

Adjournment

At 2:45 Dennis made a motion to adjourn, second and passed.

Respectfully Submitted,

Tana Rutan