OSU EMERITI ASSOCIATION COUNCIL MEETING MINUTES
JANUARY 30, 2017
COUNCIL MEMBERS PRESENT: Anne Matoy, Ron Elliott, Russ Wright, Dennis Bertholf, Sharon Nivens, Tana Rutan
COMMITTEE’CHAIRS/REPRESENTATIVES PRESENT: Judy Lewis, Kay Keys, Jack Dillwith, Delores Willett, Charles Leider, Bob Wettemann, Clem Ward, Althea Wright, Kent Olson, Glade Presnal, Zane Quible
Agenda: Agenda was approved.
Council Minutes: Correction noted on p.2 (perceived boundaries) corrected and sent out to members on 1/31/2017. Anne approved with corrections to be made and Althea seconded, motion passed.
Treasurer's Report: Ron Elliott Reports include November and December 2016, Annual Totals for 2016 and 2017 Proposed Operating Budget. Total spendable assets for November were $32,356.93. Total spendable assets for December were $31,021.75. The 2017 expense budget total is about 50% of the 1/1/17 combined balance of checking, savings, and money market accounts. A suggestion was made to look into moving some funds from the Money Market Fund into the Endowment Fund. This will be reviewed next meeting. Ken made a motion to approve Treasurer’s report. Clem seconded and motion passed. Ken made a motion to approve budgets, Clem seconded and passed. Dennis made a motion to pay Clem back for Misty’s dinner expense. Kay seconded and passed.
Reports and Updates
In updates: Continue to give notice of members who have passed away. Mention John Baird’s passing. Make a request for any action pictures of Emeriti events for the Banner. Include a request for someone to take pictures and form a Communications Committee. Announce March dinner meeting to be held in the Student Union. Also include the February 8, Technology Interest Group “More Uses for Your Smart Phone” training. Include Making the Most of Retirement sessions and Investment Club dates as well.
Alumni Association Discussion
Russ Wright
Sharon, Anne and Russ hope to get an appointment soon with Chris Batchelder in order to have an Annual Review and a signed agreement with the Emeriti and Alumni Association. The Alumni Association no longer seems to need Emeriti members to participate in the events as they used to in the past since the Alumni Association is operating differently and with a new staff. Lack of efficient lighting in our meeting room was discussed and may be a topic to bring up in the meeting with Chris.
February Dinner Meeting
Dennis Bertholf
The February 6th Dinner Meeting will Feature Dr. Lou Anella, OSU Botanical Garden
Catering Report
Clem Ward
Clem turned in a complete Catering Report for 2016. Reported meal costs, using a variety of caterers and menus and was able to collect feedback from attendees in order to improve on meal selections.
Approval Doug Aichele as Councilor
Council
Clem made a motion to approve Doug Aichele to take over in Sharon Nivens spot as Membership Chairman since Sharon Nivens is the President Elect. Bob Wettemann seconded and motion passed.
Membership
Sharon Nivens
Sharon turned in a complete 2016 Membership Report showing total members, Membership Category, Members Deceased in 2016, and Former Members Deceased in 2016. Total number of members is 541.
Emeriti Banner
Judy Lewis
Not much of an update to report since Natalie has been very busy but the project is going forward and Natalie’s time should free up soon and once she starts on the project it won’t take long to complete.
Interest Groups and Travel
Dennis Bertholf/Jack Stout/Zane Quible
Russ reported on the health of the Stouts and the possibility of them not going forward in the Travel Arrangements/Tours as they have so diligently done for several years. He indicated this is still undecided at this time. He mentioned several trips and tours from the Kaleo Tours Group and had a brochure explaining day trips and tours the Emeriti Members might be interested in. Delores suggested we might send out a survey through “Survey Monkey” to see if people will tell us their preference on trips and tours. This will be on hold until the Activities Committee meets and give some guidance on this topic. Anne asked if Delores will help Dennis with this task.
Making the Most of Retirement Group
On January18 - Arlene Devers, “Volunteering for the Stillwater Literacy Council.” February 15 –Jacqui Lutterbie: “Services Available at Stillwater’s Life Center (Adult Day Healthcare.) Technology Interest Group meets February 8 - Glade mentioned the class will be on “More Uses for you Smart Phone”. Investment Club Meetings February 13 and 20th .
Job Descriptions
Anne Matoy
Anne requested Job Descriptions and Annual Reports from Committee Chairs so the future council members coming along will be able to understand duties of Council Members and Committee Chairs. It is helpful for a volunteer to have an overall picture of these positions. These will be included in our packet.
Plans for 2017
Anne gave each Council Member a 2017 Packet. The packet includes Organizational Structure, Calendars, Contact Information, Constitution, Job Descriptions Bylaws, Policies and Procedures and the most recent Council meeting Agenda and Minutes.
2017 Objectives
Leave HR with an inventory document listing benefits and who to reach out to at a time of death. This could be in the form of a notebook. This is much needed for retirees as they prepare to retire.
An Annual Review with the Alumni Director will take place as soon as possible.
The Emeriti Association should have a membership drive this year. Suggestions are the use posters, and newspapers for promoting membership and directing people to the Emeriti web site.
University/Faculty Standing Committee Reports
Athletic Council
Glade reported 12 thousand tickets for the bowl game and 6 thousand sold. A good turnout of 18 to 20,000 people. 5 million dollars goes to Conference, 1 million to expenses. Conference pays for 6 thousand tickets. The reason so few people buy tickets thru OSU Ticket Office is bad seats and pay full price. Facilities –Soccer starting and Baseball with 40 million and 20 million naming rights.
Faculty Council Report
Anne Matoy
This January meeting was quiet and did not have much going on.
Adjournment
Bob Wettemann made a motion to adjourn the meeting at 3:20.
Respectfully Submitted,
Tana Rutan