OSU EMERITI ASSOCIATION COUNCIL MEETING MINUTES

Monday, February 26, 2018

EXCUTIVE COMMITTEE MEMBERS PRESENT: Sharon Nivens, Ron Elliott, Anne Matoy, Tana Rutan, Charles Leider.

COMMITTEE CHAIRS/REPRESENTATIVES PRESENT: Clem Ward, Althea Wright, Dolores Willett, Barbara Miller, Mike Lorenz, Jack Dillwith, Glade Presnal, Clem Ward, Zane Quible, Doug Aichele, Misty Burke, Judy Lewis.

Agenda: Approved

Council Minutes: January 29, 2018, approved as corrected and submitted.

Treasurer’s Report: Approved by: Ron Elliott, Treasurer

Total Spendable Assets (sum of 4 ending balances) $36,581.42. Accepted Treasure’s report and approved. The 2018 expense budget total is about 47% of the 1/1/18 combined balance of the association’s checking, savings, and money market accounts. The 2018 Operating Budget of $15,900.00 was accepted and approved.

Reports and Updates

President Elect

Chuck Leider is encouraging his acquaintances and friends to come to an Emeriti Association dinner meeting to see what we are all about. He would like all of us to reach out to our friends, telling them about the merits of joining the Association. Barbara Miller suggested presenting Emeriti information to Faculty Council. Sharon asked if she would do this as our representative at the Faculty Council. Anne will ask H.R. to hand out the Emeriti Brochures at the “How to Retire” meetings instead of just laying them on the counter in the meeting room.

Membership Report

Dolores Willett

Dolores is working with Misty to consolidate our member list into one data base. Misty mentioned when this is completed it will make for less work and less confusion.

Vice-President Activities

Dennis Berthoff March

Dinner and Program

Clem Ward

We have 70 members signed up for the March Dinner Meeting. The speaker will be Dr. Mark Moore Superintendent, Stillwater Public Schools. An Italian meal will be provided by Celebrations catering.

Interest Groups

Zane Quible

Making the Most of Retirement

The February 21 presentation had to be cancelled due to inclimate weather. The program: “Sled Dawgs and Their Tales-All About the Dawgs” has been rescheduled.

Glade’s Tech group will learn about “How to Cut Down on Those Unwanted Marketing Calls.”

Inclement Weather Cancellation Policy

Upon having to cancel the Making the Most of Retirement program on February 21, Zane discovered we don’t have an inclement weather policy. After discussion it was suggested we follow the OSU and or the Public School policy. Once decided we will need to include this plan in our policies and procedures. Anne suggested including in the update for this Monday’s dinner, “we are considering a weather policy re: canceling all Emeriti Functions due to weather”.

Access to Emeriti Email List

Zane was able to get the cancelation information out through Misty and her email list. He suggested we add someone as back up to be able to access this list in case Misty is unavailable.

President

Sharon Nivens

Computer for Emeriti Office

Sharon mentioned the computer is very outdated and we are unable to use it as we need to for Emeriti projects. Clem made a motion to purchase a new one with the programs we need for Emeriti use. Althea seconded and motion passed.

McCollum Financial Gift

Sharon mentioned due to weather the Financial Committee was unable to meet and that they plan on working on the best use of this gift, after Monday night’s dinner meeting.

Past President

Anne Matoy

The Historian is ready to turn over our items to the archives and she needs more information on the scholarship. Clem will get the scholarship information needed. Anne is getting clarification from Hightower has to the type of software retirees can get and use on a continuing basis.

University/Faculty Standing Committee Reports

Glade Presnal reported on the continuing progress of the Soccer Stadium. The dirt from the old Cordell building site will go to the new Tennis Court area. The Cordell site will become a parking lot. The profits from selling beer at the games will go to fan amenities.

Faculty Council

Barbara Miller (Barbara’s report below)

Deputy Athletic Director Chad Weiberg announced that, beginning with softball this spring, the University will begin serving beer at athletic events. Two other Big 12 schools, Texas and West Virginia have begun this and report that they have seen a reduction in alcohol related incidents since the sales began, probably because people no longer have to load up on drink before going into the stadium. The beer will be sold in a separate part of the stadiums than other foods.

President Hargis reported that as no budget had been passed by last week they expected to take a large cut in finances for the coming year, and he noted that medical schools could be hard hit.

Women’s Faculty Council again asked for volunteers to judge scholarship applications, and emeriti are encouraged to volunteer . Certain subject areas are in need of readers familiar with that subject to be able to adequately judge that area. The scholarship deadlines were (are) feb. 15th and March 1, so if you are interested please contact Marianna Patrauchan(m.patrauchan@okstate.edu) immediately. Each reader will probably only have to read three or four applications.

The new registrar is Rita Peaser. Sher has worked in the registrar office for quite a while so it should be a smooth transition.

Three faculty council recommendations passed through channels to the provost.

Two have been passed:

Revisions to the nominating process for Regents Professors: key changes were to recognize that this is a recognition of outstanding faculty, and is honorary rather than an increase in rank. Those faculty who now hold more than 50 percent administrative duties are not eligible.
Guidelines for Search and Screen Committees – best practices – These changes often have to do with affirmative action and equal opportunity, and the Best practices document will be shared with Affirmative Action/ Equal Opportunity to post on their Faculty Recuitment website.

The third recommendation is pending. This has to do with Background checks to be standard before hiring new faculty. The proposal has passed all levels and the Deans Council made minor wording changes so this will not have to go back to Faculty Council before being passed.

This is all I have!

Barbara

Adjournment

At 2:45 Chuck made a motion to adjourn and Tana seconded and Meeting was adjourned.

Respectfully Submitted,

Tana Rutan